How to Register a Private Limited Company in India

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Private Limited Company Registration in India  7,499 all inclusive!!

Register a Private Limited Company in India

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Details for Directors & Shareholders

1. Scanned Copy of PAN Card

2. Scanned Copy of Voter's ID / Passport / Driving License / Aadhar Card (Identity Proof)

3. Scanned copy of Latest Bank Statement / Telephone or Mobile Bill (Address Proof)

4. Scanned passport-sized photograph

5. Specimen signature (blank document with signature [for directors only])

Details for Registered Office

1. Scanned Copy of Rent Agreement (Notarised, For rented property)

2. Scanned copy of Sale Deed/Property Deed in English (in case of owned property)

3. Scanned copy of Latest Bank Statement/Telephone or Mobile Bill/Electricity or Gas Bill

4. Scanned Copy of No Objection Certificate from the owner on the name of any director (Notarised)

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Director Identification Number & Digital Signatures


Selection of Name of the Proposed Private Limited Company


Preparation of Memorandum & Articles of Association


Filing of Documents & Receipt of Certificate of Incorporation

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There are many advantages of Registration of Private Limited Company in India, here is a list:

  1. Separate Legal Entity : A Private Limited Company is a separate legal entity from it's Directors / shareholders unlike in the case of a Proprietorship where the owner is himself/herself the legal entity. Separate legal entity means that the Company can sue and be sued in it's own name.

    A company is an artificial juristic person that has a separate legal entity. It means that a company is different from its members. It is an entity that is formed under Companies Act, 2013 and has independent existence. A private limited company has wide legal capacity. It can enter into contracts in its own name and even purchase properties. 

  2. Uninterrupted Existence : This comes from the concept of separate legal entity, since the entity is separate from the directors the Company can continue even after the death / incapacity of the directors / shareholders and it's existence is not affected. Till the time the company is wound up the existence is uninterrupted.

    Company form of entity enjoys perpetual succession that means it will continue to remain in existence even if any of its promoters, members or directors dies. This is because a company is distinct from its owners. It is this feature that makes it important.

  3. Borrowing Capacity : A company has a separate borrowing capacity i.e. it can take loans in it's own name against it's own assets. 

    Since a company enjoys separate legal entity, it can get into contracts in its own name using common seal. It can borrow funds in its own name from banks, public financial institutions, government etc. Many financial institutions prefer extending loans to companies rather than proprietorships and partnership firms.

  4. Easy Transferability : A Private Limited Company can be easily transferred from one person to another i.e. the owners can be changed, the directors can be changed very easily. 

    In a company, transferring its shares can easily transfer its ownership from one person to another. All you have to do is sign a share transfer form or sale deed and transfer the shares. All interest and liabilities are transferred with one mere signature.

  5. Owning Property : Private Limited Company has the capability of owning the property in it's own name. A registry for the property can be made in the company's name itself.

    A company is an artificial person that enjoys separate legal entity. It can purchase, acquire, own, sell, and hold properties in its own name. It can also get into lease agreements to rent properties. It can even purchase a variety of assets.

  6. Limited Liability : A private limited company has a limited liability and does not extend to it's directors / shareholders personal property. In case of a partnership / proprietorship, the personal assets of the partner / proprietor can be attached. However, in case of a Private Limited Company the personal assets of the Private Limited Company cannot be attached.

    The owners and shareholders of a company enjoy limited liability. It means that shareholders of a company are liable to the face value of shares they hold. In case of loss the shareholders are liable to bear it only up to the nominal value of shares not beyond that.

  7. Capacity to sue and be sued : A Private Limited Company can sue for claims and be sued for claims by the third parties in its own name. 

    A company can sue and get sued in its own name. It can contest its own cases by hiring a legal representative in the court of law.

  8. Dual Relationship : The Company can get into a contract with any of its members. So it is a dual relationship one as a contracting party and other as the Shareholder / Director / Employee as the case may be.

    Dual relationship refers to the aspect that a company can enter into contract with its members and do business with them. At a given point of time a member of a company can also be its employee. It can transact with its members in another capacity like debtor, creditor, consultant, director etc.



The registration of a private limited company is done as per provisions mentioned in Companies Act, 2013 read along with Companies (Incorporation) Rules, 2014. A private limited company as the name suggests is a privately held company that can be formed with:

  • At least 2 members and 2 shareholders

The process of Pvt Ltd Company Registration in India is as follows:

  • Application for DIN and DSC: The registration of private limited company in Delhi begins with application for the DIN of every director in form DIR-3 and DSC application. The DIN form must be self-attested along with a counter-signature (digital) of a company secretary or chartered accountant. The ID and address proof for DSC must be self attested and signed by a Gazetted Officer.
  • Check availability of Name: The next step is to check for the availability of name on MCA portal. The members need to shortlist 6 names and write them down in the order of preference.
  • Reserve Name: Before reservation of name main object of the company (MOA) is drafted. Once the draft is ready an application is made with the ROC for Name reservation.
  • Draft MOA and AOA: Memorandum of Association (MOA) and Articles of Association (AOA) are the most important documents of a company. While MOA provides details on the acts that are ultra-vires and which are not, AOA contains internal rules and regulations with which a company is governed. Upon reservation of name, MOA and AOA must be signed by promoters (subscribers).
  • File SPICe-32 with ROC: The next step of private company registration in Gurgaon is filing certain e-forms with ROC. The first is SPICe-32 that is filed for company incorporation. e-MOA in SPICe-33, e-AOA in SPICe-34, PAN Card, address proof, affidavit from subscribers to e-MOA, Form INC-10, ID proof and declaration in Form INC-8 must be submitted along with SPICe-32.
  • File INC-22: Form INC-22 contains details of registered office of the company that must be filed with ROC. Address proof and permission to use it is submitted along with the form along with attestation from a CA, CS or ICWA.
  • File DIR-12: Appointment of directors and other key managerial persons is informed to ROC in Form DIR-12.


The process of incorporation usually takes 20-25 days. If all documents and forms are in proper order the ROC will provide certificate of incorporation of the company in soft copy.

Application of Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN)
It is now important to apply for the PAN and TAN alongwith the Forms 32,33 and 34 without which these forms will not be accepted by the MCA.
The forms change from time to time. The details provided above are for information purposes only. Please consult your consultant before making any decisions.

Frequently Asked Questions on Private company registration in India

1. What type of Company should I select?

If you are newly starting your business then Private Limited Company is the Best choice. Public Limited companies are normally established once the business takes off and the company wants to borrow from public at large as the regulations and compliance in case of Public Limited companies are much more than a Private Limited Company.

2. What name should I select for my Company?

You can select any name for your company provided they are as per the guidelines of the Ministry of Corporate Affairs. A name could be a combination of 2 or more words joined to form a word. It is important to mention the nature of business with the name for example A K Solanki Estates Private Limited, the word estate mentions the nature of business. Similarly GR Softech Pvt. Ltd. signifies that the company is into Software Technology. 

3. What is DIN and how is it different from DSC?

The DIN or Director's Identification Number is a unique identification number for an existing director or a person intending to become one. You can have only one DIN even if you intend to become director in several companies or LLPs. 

DSC or Digital Signature Certificate is the instrument by which you can sign the documents electronically. All the documents required by MCA for incorporation of a company need to be signed digitally.

4. How many directors can we have in a Private Limited Company?

You can have 2 to 15 directors in a Private Limited Company. However, the limit can be extended by passing a Special Resolution

5. Should I courier the documents required or scanned copies?

You can send scanned copies of all the documents, sometimes we require the documents in hard copies which will need to be couriered.

6. Can you give me the list of documents required for Private Limited Company Registration?

The documents are as below:

For All Directors

  • Identity and address proof,
  • copy of the PAN Card (for Indian Nationals) and
  • Passport (for foreign nationals).

For Office

  • A No-Objection Certificate must be submitted by the owner of the registered office premises.
  • Proof of Office address

All documents must be self-attested if the director or shareholder is Indian, while foreign passport-holders must have their documents notarised by the Indian embassy.

7. Is filing for DIN the first step of private limited company registration in Noida?
Yes, that’s the first step.

8. How much time does it take to register a company in India?
It takes about 25 days if all documents are submitted properly.

9. Are all forms required to be signed digitally?
Yes, every form must be digitally signed.

10. Are MOA and AOA also signed digitally?
Yes, the subscribers of e-MOA and e-AOA can sign them digitally.

11. Do you need to get application for digital signature certificate attested by a Gazetted Officer?
Yes, but only copies of address and ID proof you submit along with the application.

12. How will I know which name is available for my company?
The availability of names can be checked on MCA portal.

13. Do I need to shortlist more than 6 names for my company?
No, 6 are what the rules prescribe.

14. Can directors of a private company be its members as well?
Yes, they can be.

15. Do I need to mention the names I’ve shortlisted in the order of preference?
Yes, they must be mentioned in the order of preference.

16. When will the name be registered?
The registration of name happens when Registrar of Companies (ROC) is informed about a company’s main Object Clause as mentioned in the Memorandum of Association (MOA).

17. Are MOA and AOA submitted with ROC as well?
Yes, they are to be submitted with the ROC after the name is finalized and registered with the Registrar.

18. Can MOA and AOA be altered post-submission?
Yes, they can be. But upon alteration, fresh copy must be submitted with ROC. A company needs to inform the ROC about the alterations they are going to make.

19. Is form SPICe-32 submitted electronically?
Yes. In fact the whole process of private company registration in Faridabad is done electronically.

20. Is Form INC-22 submitted along with SPICe-32?
No, it is submitted after SPICe-32.

21. Can a foreign citizen be a director in a private limited company?
Yes, he can be but he must obtain his Director Identification Number (DIN) in India.

22. Is it necessary to file documents with the ROC within whose jurisdiction company’s registered office lies?
Yes, you can only file documents with ROC under whose jurisdiction you fall.

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